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d-centralize handbook

Onboarding

🎉 Someone joined our organization. Great, let’s get the onboarding started.

The following legal paperwork should be finished first:

  • Temporary or permanent employee contract.
    • For internships, there’s no signed contract but an implicitly accepted document of internship conditions.
  • Send a copy of your ID including your BSN (for payslip and tax administration) to office@d-centralize.nl. Please create this copy using the KopieID app and add a watermark (a sentence describing the intended use like: internship <year>). As described in identification obligation, our organization is obliged to keep a copy of your identification and check for validity, so please don’t obscure any details of your identification.
    • Accepted forms are listed in the last link: passport, identity card or alien document. Drivers license or tax authorities document is not accepted as it’s missing nationality.
  • Also send some personal details (for payslip and tax administration) and IBAN (for salary) to office@d-centralize.nl by filling in the form.
  • Key agreement (if you’re in the office occasionally), where you basically state you received a key so you can enter the office and won’t sell or copy it.

Account setup

d-centralize account

A colleague with admin rights may create your @d-centralize.nl account.

SSO

Please log in to mailcow, our SSO server, to set up 2FA. Your account is now secured better.

GitLab

Please request to create a gitlab_dcentralize account. Please signal office@d-centralize.nl you did so, so an admin can approve your account and add access to the appropriate projects.

Mattermost

Join on Mattermost with these instructions.

Avatars

There may be people you work with and have never seen. To make working in this situation a bit more personal, please use an avatar, so you can be easily recognized (and obviously to show your best self 👸). One way of doing this is through setting up your Gravatar account:

  1. Go to Gravatar.
  2. Either create a new account using your @d-centralize email address, or log in using your existing account and link your d-centralize account.
  3. Upload an avatar, if you haven’t done so already.

Hardware

We adopt a Bring Your Own Device (BYOD) policy for interns and starting employees because most people already own a laptop and like using their current hardware. If you have special hardware preferences, BYOD can stay in effect during your career here, but if you just want standard hardware and at some point your own laptop isn’t powerful enough for the work you do, it’s time for a company device.

Laptop

When your contract includes a company laptop, select a laptop that’d fit your needs. If you don’t know where to start, look at Tweakers reviews and their Pricewatch service. When you’ve made your choice, please mail the following to office@d-centralize.nl:

  • The link of the product to be bought from a (local to you) web store.
  • Links to additional hardware products, when needed.
  • The delivery address to ship the hardware to.

Developer role budget: € 2200 inc. VAT (PC or mac, 1 or 2 external monitors, keyboard, mouse) Commercial role budget: € 1200 inc. VAT (PC or mac, external keyboard, mouse)

Mobile phone

If your role requires you to often call, we can arrange you a mobile phone with a dual SIM card option. If you prefer otherwise, a separate company mobile is also possible. Per default the phone provided will be an Android Model.

If you already have a mobile phone with dual sim option you may use that one as well. In that case we will just arrange the SIM card.

Sim card

We’d like to separate private and work matters by providing you a company sim card. If you have no specific requirements, we’ll order a Robin Entree 3G from robin mobile. It’s an MVNO operating on the KPN network.

Travel

You can opt to let dcentralized book for you or do it yourself. If you make the booking yourself, which is the preferred case, please consult office@d-centralize.nl for the budget before booking. You will be refunded afterwards.

Flights

When you arranged to visit the Eindhoven office or need to go abroad for something like a fair, please select a flight that fits your need. If you don’t know where to start, look at Skyscanner for flights to/from EIN or AMS. When you’ve made your choice, please mail the following to office@d-centralize.nl:

  • The link of the flight to book.
  • Your personal details needed to book the flight (Full name, DOB, passport document ID and such).

Anything else

If you’re missing essential hardware accessoires. Purchase yourself or notify office@d-centralize.nl.

Company services

Discover the company services how and where to use your account(s).