Meetings

The goal here is to maximize transparency in the organization and minimize meetings to coordinate.

Project retrospectives

Each project decides how they work, but here’s a good default:

• Keep a meeting with the full team every 2 weeks.
• Use Jitsi for video conferences.
• Use calendar invites to your team members for announcing place and time. While waiting for the others to join, please pick and announce the retro template for today’s meeting.

The following topics may be discussed during our d-centralize flavored retro:

• Agenda
• News & Notes
• Demo time
• Retrospective
• Pending actions
• New actions

In order to be transparent, accountable and accessible to other d-centralize project members not in your team, meeting notes on Next drive are encouraged.

Stable meeting links

For recurring calls you can give yourself a permanent personal Jitsi room instead of a fresh link each time. Pick a short, lowercase room name (your slug); the examples use kvdb. A room has two links:

• Visitor link - share this (calendar invites, chat, signature): https://meet.d-centralize.nl/kvdb. Visitors open it, set their name, and wait in the lobby until you start the room - they cannot start a meeting themselves, so a room is never open without a host.
• Host link - bookmark this and open it to start the meeting: https://meet.d-centralize.nl/oidc/auth?state=%7B%22room%22%3A%22kvdb%22%7D. It signs you in with your d-centralize account and drops you into the room as moderator, with your display name filled in from your account. The encoded part is {"room":"kvdb"} - change the name to your slug.

Always start from your host link: opening the plain visitor link yourself lands you in your own lobby as a guest.