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d-centralize handbook

Offboarding an employee

  • These steps are performed by a d-centralize admin to offboard an existing employee.

Removing a user

When a contract has ended, perform the following actions to properly disable access and relieve the employee of any responsibilities.

  • Key agreement: draft a key returned agreement using inContract.
  • Remove the user from the Loqed app.
  • Mailcow account: Set account to inactive. User can not log in, email can also not be delivered anymore. Delete user a year later.
  • Mattermost: manage members through https://mattermost.d-centralize.nl/admin_console/user_management/users. Deactivate account. Delete profile a year later.
  • Mail Inphos support to remove access to Wi-Fi login and service portal.
  • GitLab: block the user through https://gitlab.d-centralize.nl/admin/users. Delete user a year later.
  • Clockify: Deactivate user from team, one year later, remove user.
  • Vaultwarden: login as admin. Organisations, select dc, members. Revoke access of user, remove user a year later.
  • VPN: router login as admin and delete the peer of user.
  • Nextcloud: On the user list, select “Disable account”, remove user a year later.
  • Cuda SSH account: run on all cuda-dev servers: sudo deluser --remove-home <first name>